1. Introduction

In the following, we provide information about the collection of personal data when using

– our website https://fem-whu.com

– our profiles in social media.

Personal data is any data that can be related to a specific natural person, such as their name or IP address.

1.1. Contact details

The controller within the meaning of Art. 4 (7) EU General Data Protection Regulation (GDPR) is FEM. – The WHU Female Leadership Initiative, Burgplatz 2, 56179 Vallendar, email: fem@whu.edu. We are legally represented by Lina Döring.

Our data protection officer is heyData UG (haftungsbeschränkt), Gormannstr. 14, 10119 Berlin, www.heydata.eu, e-mail: info@heydata.de.

1.2. Scope of data processing, processing purposes and legal bases

We detail the scope of data processing, processing purposes and legal bases below. In principle, the following come into consideration as the legal basis for data processing:

Art. 6 para. 1 s. 1 it. a GDPR serves as our legal basis for processing operations for which we obtain consent.
Art. 6 para. 1 s. 1 lit. b GDPR is the legal basis insofar as the processing of personal data is necessary for the performance of a contract, e.g. if a site visitor purchases a product from us or we perform a service for him. This legal basis also applies to processing that is necessary for pre-contractual measures, such as in the case of inquiries about our products or services.
Art. 6 para. 1 s. 1 lit. c GDPR applies if we fulfill a legal obligation by processing personal data, as may be the case, for example, in tax law.
Art. 6 para. 1 s. 1 lit. f GDPR serves as the legal basis when we can rely on legitimate interests to process personal data, e.g. for cookies that are necessary for the technical operation of our website.

1.3. Data processing outside the EEA

Insofar as we transfer data to service providers or other third parties outside the EEA, the security of the data during the transfer is guaranteed by adequacy decisions of the EU Commission, insofar as they exist (e.g. for Canada and Israel) (Art. 45 para. 3 GDPR).

If no adequacy decision exists (e.g. for the USA), the legal basis for the data transfer are usually, i.e. unless we indicate otherwise, standard contractual clauses. These are a set of rules adopted by the EU Commission and are part of the contract with the respective third party. According to Art. 46 para. 2 lit. b GDPR, they ensure the security of the data transfer. Many of the providers have given contractual guarantees that go beyond the standard contractual clauses to protect the data. These include, for example, guarantees regarding the encryption of data or regarding an obligation on the part of the third party to notify data subjects if law enforcement agencies wish to access the respective data.

The transfer of data to third parties in the United Kingdom of Great Britain and Northern Ireland is currently based on the transitional arrangement in the trade and cooperation agreement between the European Union and the United Kingdom.

1.4. Storage duration

Unless expressly stated in this privacy policy, the data stored by us will be deleted as soon as they are no longer required for their intended purpose and no legal obligations to retain data conflict with the deletion. If the data are not deleted because they are required for other and legally permissible purposes, their processing is restricted, i.e. the data are blocked and not processed for other purposes. This applies, for example, to data that must be retained for commercial or tax law reasons.

1.5. Rights of data subjects

Data subjects have the following rights against us with regard to their personal data:

Right of access,
Right to correction or deletion,
Right to limit processing,
Right to object to the processing,
Right to data transferability,
Right to revoke a given consent at any time.

Data subjects also have the right to complain to a data protection supervisory authority about the processing of their personal data.

1.6. Obligation to provide data

Within the scope of the business or other relationship, customers, prospective customers or third parties need to provide us with personal data that is necessary for the establishment, execution and termination of a business or other relationship or that we are legally obliged to collect. Without this data, we will generally have to refuse to conclude the contract or to provide a service or will no longer be able to perform an existing contract or other relationship.

Mandatory data are marked as such.

1.7. No automatic decision making in individual cases

As a matter of principle, we do not use a fully automated decision-making process in accordance with article 22 GDPR to establish and implement the business or other relationship. Should we use these procedures in individual cases, we will inform of this separately if this is required by law.

1.8. Making contact

When contacting us, e.g. by e-mail or telephone, the data provided to us (e.g. names and e-mail addresses) will be stored by us in order to answer questions. The legal basis for the processing is our legitimate interest (Art. 6 para. 1 s. 1 lit. f GDPR) to answer inquiries directed to us. We delete the data accruing in this context after the storage is no longer necessary or restrict the processing if there are legal retention obligations.

1.9. Surveys of participants

We reserve the right to conduct surveys among participants of our event in order to get to know our participants and their wishes better. In doing so, we collect the data requested in each case. It is our legitimate interest to get to know the participants of our events and their wishes better, so that the legal basis for the data processing associated with this is Art. 6 para. 1 s. 1 lit f GDPR. We delete the data when the results of the surveys have been evaluated.

1.10. Newsletter

We reserve the right to inform participants of our events from time to time by e-mail or other means electronically about our future similar events, if they have not objected to this. The legal basis for this data processing is Art. 6 para. 1 s. 1 lit. f GDPR. Our legitimate interest lies in direct advertising (recital 47 GDPR). Participants can object to the use of their e-mail address for advertising purposes at any time without incurring additional costs, for example via the link at the end of each e-mail or by sending an e-mail to our above-mentioned e-mail address.

1.11. Participation in network and registration for event

We enable interested parties to participate in our network and to get in contact with sponsors through us. For this purpose, interested parties enter into a user agreement with us that can be terminated at any time.

When interested parties participate in our network, we share their CV with our sponsors and store their CV in our talent pool. Interested parties can participate in the network by registering for one of our events at eventbrite.com.

Eventbrite.com is a website owned by Eventbrite, Inc, a Delaware corporation located at 155 5th Street, Floor 7, San Francisco, CA 94103, USA (“Eventbrite”), which processes the data provided at https://www.eventbrite.de/support/articles/de/Troubleshooting/datenschutzrichtlinien-von-eventbrite?lg=de.

Upon registration, Eventbrite processes the name and email address and shares it with us. We use the data for shipping and delete it after the event, unless retention obligations or rights require or permit longer processing.

After registering via Eventbrite, we ask participants to upload their CV via Google Forms. Google Forms are a service of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

The legal basis for the aforementioned processing is our user agreement with the participants. We delete the CV of a participant as soon as she has terminated the user contract.

2. Data processing on our website

2.1. Informative use of our website

During the informative use of the website, i.e. when site visitors do not separately transmit information to us, we collect the personal data that the browser transmits to our server in order to ensure the stability and security of our website. This is our legitimate interest, so that the legal basis is Art. 6 para. 1 s. 1 lit. f GDPR.

These data are:
– IP address
– Date and time of the request
– Time zone difference to Greenwich Mean Time (GMT)
– Content of the request (specific page)
– Access status/HTTP status code
– Amount of data transferred in each case
– Website from which the request comes
– browser
– Operating system and its interface
– language and version of the browser software.
This data is also stored in log files. They are deleted when their storage is no longer necessary, at the latest after 14 days.

2.2. Web hosting and provision of the website

Our website is hosted by HostGator.com, LLC, 10 Corporate Drive, Ste. 300, Burlington, MA 01803, USA. The provider thereby processes the personal data transmitted via the website, e.g. on content, usage, meta/communication data or contact data. It is our legitimate interest to provide a website, so that the legal basis for data processing is Art. 6 para. 1 s. 1 lit. f GDPR.

2.3. Contact form

When contacting us via the contact form on our website, we store the data requested there and the content of the message.
The legal basis for the processing is our legitimate interest in answering inquiries directed to us. The legal basis for the processing is therefore Art. 6 para. 1 s. 1 lit. f GDPR.
We delete the data accruing in this context after the storage is no longer necessary or restrict the processing if there are legal retention obligations.

2.4. Third-party tools

2.4.1. Google Analytics

If the site visitor has given consent to do so, we use Google Analytics, a web analytics service provided by Google Ireland Ltd, Gordon House, Barrow Street, D04 E5W5, Dublin, Ireland (“Google”), on the basis of a data processing agreement (Art. 28 GDPR). The service uses cookies. The cookies generate information about site visitors’ use of the website, including pages viewed, achievement of “website goals” (e.g., contact requests and newsletter sign-ups), behavior on the pages (for example, clicks, scrolling behavior and dwell time), the approximate location (country and city), the IP address of the page visitor (in shortened form, so that no unique assignment is possible), technical information such as browser, Internet provider, terminal device and screen resolution and source of origin of the visit (i.e., through which website or advertising medium a page visitor came to us). These are usually transferred to a Google server in the USA and stored there. The legal basis for the processing is the consent of the page visitor (Art. 6 para. 1 s. 1 lit. a GDPR). Site visitors can revoke their consent at any time by contacting us using the contact details provided above. The revocation does not affect the lawfulness of the processing until the revocation.
Google uses this information to evaluate the use of our website by site visitors for us, to compile reports on the activities on this website and to provide us with additional services related to the use of this website and internet usage. In doing so, pseudonymized usage profiles of site visitors can be created from the data. Google does not merge the IP address transmitted by the site visitor’s browser with other data.
Further information on the use of data by Google can be found in Google’s privacy policy (https://policies.google.com/privacy). The personal data of the site visitors are deleted or anonymized after 14 months. The security of the data transfer to the USA is guaranteed by standard data protection clauses adopted by the EU Commission (Art. 46 para. 2 lit. c GDPR), which we have agreed with Google.

2.4.2. Maps by Google Maps

For the integration of an interactive map directly on our website, we use the offer Google Maps of the company Google Inc, 1600 Amphitheatre Parkway, Mountain View, California 94043, USA (“Google”). The tool collects and transmits browser type/version, operating system used, referrer URL (the previously visited page), host name of the accessing computer (IP address) time of server request to the provider of the tool.
The legal basis for the data processing is Art. 6 para. 1 s. 1 lit. a GDPR. The consent can be revoked at any time via the data provided on this page to contact us. The revocation does not affect the lawfulness of the processing until the revocation.

2.4.3. Videos by YouTube

We embed videos from YouTube on our website. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (privacy policy: https://policies.google.com/privacy). Site visitors can access an opt-out plugin here: https://tools.google.com/dlpage/gaoptout?hl=de. Ad serving settings can be changed here: https://adssettings.google.com/authenticated. The data processed includes usage data and communication data. The legal basis for data processing is Art. 6 para. 1 s. 1 lit. a GDPR. The consent can be revoked at any time via the data provided on this page to contact us. The revocation does not affect the lawfulness of the processing until the revocation.

2.4.4. Social plug-ins from LinkedIn

Our website integrates social plug-ins from LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland (“LinkedIn”). LinkedIn’s privacy policy is available at https://www.linkedin.com/legal/privacy-policy. LinkedIn processes the IP address of the site visitor in order to display the content or perform the functions. Furthermore, usage data and meta and communication data may be processed. The legal basis for data processing is Art. 6 para. 1 s. 1 lit. a GDPR. The consent can be revoked at any time via the data provided on this page for contacting us. The revocation does not affect the lawfulness of the processing until the revocation.

3. Datenverarbeitung auf Social Media-Plattformen

We are represented in social media networks in order to present us there. The operators of these networks regularly process their users’ data for advertising purposes. Among other things, they create user profiles from their online behavior, which are used, for example, to show advertising on the pages of the networks and elsewhere on the Internet that corresponds to the interests of the users. To this end, the operators of the networks store information on user behavior in cookies on the users’ computers. Furthermore, it cannot be ruled out that the operators merge this information with other data. Users can obtain further information and instructions on how to object to processing by the site operators in the data protection declarations of the respective operators listed below. It is also possible that the operators or their servers are located in non-EU countries, so that they process data there. This may result in risks for users, e.g. because it is more difficult to enforce their rights or because government agencies access the data.

If users of the networks contact us via our profiles, we process the data provided to us in order to respond to the inquiries. This is our legitimate interest, so that the legal basis is Art. 6 para. 1 s. 1 lit. f GDPR.

3.1. Facebook

We maintain a profile on Facebook. The operator is Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. The privacy policy is available here: https://www.facebook.com/policy.php. A possibility to object to data processing arises via settings for advertisements: https://www.facebook.com/settings?tab=ads.
We are joint controllers for processing the data of visitors to our profile on the basis of an agreement within the meaning of Art. 26 GDPR with Facebook. Facebook explains exactly what data is processed at https://www.facebook.com/legal/terms/information_about_page_insights_data. Data subjects can exercise their rights both against us and against Facebook. However, according to our agreement with Facebook, we are obliged to forward requests to Facebook. Data subjects will therefore receive a faster response if they contact Facebook directly.

3.2. Instagram

We maintain a profile on Instagram. The operator is Facebook Ireland Ltd, 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland. The privacy policy is available here: https://help.instagram.com/519522125107875.

3.3. Tiktok

We maintain a profile on Tiktok. The operator is musical.ly Inc, 10351 Santa Monica Blvd #310, Los Angeles, CA 90025 USA. The privacy policy is available here: https://www.tiktok.com/de/privacy-policy.

3.4. YouTube

We maintain a profile on YouTube. The operator is Google Ireland Limited Gordon House, Barrow Street Dublin 4. Ireland. The privacy policy is available here: https://policies.google.com/privacy?hl=de.

3.5. LinkedIn

We maintain a profile on LinkedIn. The operator is LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland. The privacy policy is available here: https://https://www.linkedin.com/legal/privacy-policy?_l=de_DE. One way to object to data processing is via the settings for advertisements: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

4. Changes to this privacy policy

We reserve the right to change this privacy policy with effect for the future. A current version is always available here.

5. Questions and comments

If you have any questions or comments regarding this privacy policy, please feel free to contact us using the contact information provided above.